Management Analyst - Water Utilities Administration

THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.

The Water Utilities Department is currently conducting a salary and compensation study to maintain standing as a regionally competitive water and wastewater employer. The results of this study may impact compensation rates during fiscal year 2024/25.

About Oceanside’s Water Utilities Department & the Administration Division

The Oceanside Water Utilities Department is an innovative and forward-looking organization whose goal it is to ensure ongoing access to safe & affordable drinking water, reliable wastewater collection & treatment services, and environmental sustainability by maintaining top talent, resource resiliency, dependability, and system efficiency.

The City of Oceanside is accepting applications for current and future vacancies for the position of Management Analyst with one current vacancy in the Administrative, Financial and Capital Improvement Project Division of the Water Utilities Department. This division focuses on ensuring the organization is running efficiently and provides the customer-facing support team for the Department.

 

About the position

The Management Analyst in this assignment may focus on organizational and routine process improvements, business intelligence, developing and monitoring annual operating budgets, monthly revenue and expenditure analyses and reporting, contracting and purchasing, utility rate setting, and other duties as assigned. Management Analysts in this division support the Principal Management Analyst, Division Managers and the Director. In addition, Analysts collaborate with Supervisors in all divisions of the Water Utilities Department for budgeting, procurement, administrative support, and various other functions.

You should be excited about this opportunity because you will…

• Provide detailed analysis and data that empowers departmental leadership to make information-based decisions.
• Leverage excellent communication skills & project management practices to identify and resolve problems and improve processes.
• Support many functions of the Water Utilities Department ranging from daily operational analyses to long-range strategic planning.
• Become a reliable subject matter expert for Departmental and City procedures and policies.
• Support legislative policymaking by preparing memos, staff reports and agreements.
• Support grant management, which in turn will bring in vital funding to our initiatives. 

Who we are looking for…

The ideal candidate for this position will be a proactive and creative problem-solver with a thorough understanding of public administration, finance, procurement, and general business concepts as well as relevant experience. Experience in municipal governments and/or utility systems is desirable but may be substituted for strong experience in other areas. Additionally, knowledge of grant management, public procurement of goods and services, contracts management and other business concepts will prove useful in this role.

Examples of Duties

The Management Analyst prepares extensive administrative analysis, studies and research projects regarding City and departmental practices, procedures and operations; performs complex organizational and budget studies; assists in designing, coordinating and implementing projects and programs as assigned; prepares reports, both analytical and statistical; makes recommendations, including methods for implementation on a broad range of assigned subject matter areas; assists various operating departments on specialized administrative problems including staffing requirements and equipment usage levels; and performs related work as required. This position may be assigned supervisory duties.

Minimum Qualifications

Knowledge of:

• Organization and operation of municipal government;
• Applicable civil, government and administrative codes;
• Budget preparation and analysis and management audit techniques;
• Public sector employee relations theory, practice and issues;
• Principles and practices of supervision;
• Methods of research and analysis;
• Principles and practices of public sector contract administration; and
• Principles and practices of customer service.

 Ability to:

• Exercise sound judgment and common sense;
• Research and analyze problems and prepare recommendations on a variety of issues;
• Prepare clear, concise oral and written reports, both narrative and statistical;
• Establish and maintain effective working relationships;
• Effectively supervise the work of others;
• Communicate effectively orally and in writing;
• Use computer terminals and systems to enter and retrieve data; and
• Demonstrate an awareness and appreciation of the cultural diversity of the community.

Experience and Training

Experience: Three years of progressively responsible administrative, budgetary or analytical experience. Experience in administering programs in a governmental jurisdiction is highly desirable.

Training: A Bachelor’s degree from an accredited college or university in public administration, economics, business administration or a related field. A Master’s degree is highly desirable.

License: Possession of, or ability to obtain, an appropriate, valid driver’s license.

 

Working Conditions and Selection Process

Environmental Conditions: Office environment; exposure to computer screens

Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time.

Selection Process: All applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. The process may include any combination of a written and/or oral board examination, and/or skills assessment to evaluate job-related qualifications. Candidates who successfully complete the examination process will be placed on an Eligibility List according to their scores and will remain eligible for employment consideration for a minimum of six months.

Note: Prospective candidates will undergo a background reference check (including fingerprinting) and a medical examination, which may include a drug screening. 

RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.

CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.